News & Event

Information for all recipients - Overseas Travel and Travel/Return to Japan and Preventing Infection and Contact Details in the Event of Infection (updated March 23)

News & Event

Ⅰ Overseas Travel and Travel/Return to Japan (partially revised on March 23)

1. Overseas travel

All students, teachers, and administrative staff are advised as follows in relation to overseas travel.

(1) Please cancel any plans to travel to all regions classified as risk Level 3 (“Avoid all travel”) and above in the Overseas Travel Safety Information of the Ministry of Foreign Affairs.
(2) You are also strongly advised not to travel to Level 2 regions (“Avoid non-essential travel”).
(3) In the case of travel to regions other than those noted in (1) and (2) above, please gather all the information beforehand to enable you to make the right decision.

2. Travel/return to Japan

Students, teachers, and administrative staff coming/returning to Japan are advised as follows.

(1) If you are coming/returning to Japan from a region classified as risk Level 2 or above in the Overseas Travel Safety Information of the Ministry of Foreign Affairs, or have had contact with someone living in a region classified as risk Level 2 or above:
Please stay at home for 14 days from the date that you returned/came to Japan, even if you have no symptoms, and monitor your health, primarily by checking your temperature twice a day.

(2) If you are coming/returning to Japan from a region classified as risk Level 1 in the Overseas Travel Safety Information of the Ministry of Foreign Affairs (as at March 23, all countries other than those designated as risk Level 2 or above have been designated as Level 1) or from a region that has not been given a risk level:
Please avoid leaving home as much as possible for 14 days from the date that you returned/came to Japan, even if you have no symptoms, and monitor your health, primarily by checking your temperature twice a day.

(3) If you are returning from certain regions:
If you are coming/returning to Japan from certain regions, you will be required to stay at home and not use public transport for 14 days. Students, teachers, and administrative staff staying at home in line with this measure must contact the office/person designated in “5. Contacting the university” below.

(4) If after coming/returning to Japan, you have any of the symptoms noted in Ⅱ.3 below, consult with the consultation centers for people with potential exposure to COVID-19 that have been set up in each prefecture, and comply with their instructions.

(5) Students to whom (1) or (2) above applies, please fill out all the details in the prescribed form (to posted on the university website until the end of March) and send it in. As the School Health and Safety Act provision on suspension of attendance applies to students for the duration of their self-isolation, lecturers are asked to ensure that students are not penalized for being absent from class for this reason.

*Article 19, School Health and Safety Act: Any school head may suspend from attendance a pupil or student who has or is suspected to have caught, or is likely to catch, an infectious disease, as will be laid down in a cabinet order.

3. Information for International Students

  • To all new international students enrolling in AY2020

From 12:00 a.m. on March 9 until March 31, 2020, the following people are unable to enter Japan. Please note that this measure may be extended beyond these dates.
(1) International students from China and the Republic of Korea (excluding those who have temporarily departed Japan after obtaining Re-entry Permits, including Special Re-entry Permits)

(2) Foreign nationals who have stayed in any of the regions specified in the Notice on Denial of Landing (see link below) within 14 days prior to traveling to Japan ​​​​​

For this reason, international students to whom this restriction applies are asked to refrain from traveling to Japan for the time being. Hosei University has changed the date for commencement of classes to Tuesday, April 21, 2020, so please prepare to arrive in Japan in time for that date.
The individual faculties and graduate schools will distribute student IDs between April 1 and 4. If you will be unable to arrive in time for this, please advise the university administration by March 31 and no later, using the Receipt of Student IDs by Newly Enrolling International Students form linked to below.

If, for the above reasons, you are unable to travel to Japan in time for the commencement of classes, we will make arrangements to ensure that you are not disadvantaged.

 

  • To all currently enrolled international students

This notice is for international students who have temporarily returned to their home country from Japan. New visa restrictions are currently in place for entry into Japan, but if you have a valid Residence Card and you have obtained a Re-entry Permit, including Special Re-entry Permit, you will not be subject to the visa restrictions and you will be able to enter Japan.
However, any international students to whom any of the precautions below apply should refrain from unreasonable travel to Japan for the time being.
Hosei University has changed the date for commencement of classes to Tuesday, April 21, 2020, so please prepare to arrive in Japan in time for that date.
The precautions below will apply from March 9 to March 31, 2020 but may be extended.
If you are unable to travel to Japan in time for the commencement of classes, please advise the administrative office of your faculty or graduate school. We will make arrangements to ensure that you are not disadvantaged.

 

Precautions
(1) All passengers entering Japan on aircraft, etc. coming from China or Korea, including people who are in normal health, are required by the Japanese Government to self-isolate at a location designated by the Quarantine Station Chief (home, etc.) for 14 days and not to use public transport during that time, including for travel from the airport.
(2) Foreign nationals who have stayed in the regions specified in the Notice of Denial of Landing below within 14 days prior to traveling to Japan will be denied permission to land in Japan, except under exceptional circumstances.

Ⅱ Preventing Infection and Contact Details in the Event of Infection

1. Preventing infection

All students, faculty and staff members are advised to:

  1. Wash your hands thoroughly with soap or alcohol disinfectant
  2. Observe “cough etiquette”
  3. Avoid unnecessary outings and crowded places

2. Collective infection locations

Students, teachers, and administrative staff are advised as follows.
Locations where collective infections have been confirmed to date have evinced all three of the following conditions at the same time:


(a) Enclosed spaces with bad air circulation
(b) Many people crowded into one space
(c) Close proximity (people speaking or conversing at an arms-length distance)

Many people are thought to have been infected in such locations. Please avoid going to locations evincing these three conditions at the same time.

3. If you suspect you may be infected

Students, teachers, and administrative staff are advised as follows.
(1) If you have cold-like symptoms or a temperature of 37.5°C or above, please stay at home. Please measure and record your temperature twice a day.

(2) In the case of (1), students must fill in the necessary parts of the prescribed form (to be posted on the Hosei University website until the end of March). As the School Health and Safety Act provision on suspension of attendance applies to students for the duration of their self-isolation, lecturers are asked to ensure that students are not penalized for being absent from class for this reason.
*Article 19, School Health and Safety Act: Any school head may suspend from attendance a pupil or student who has or is suspected to have caught, or is likely to catch, an infectious disease, as will be laid down in a cabinet order.

(3) Please refer to the Ministry of Health, Labour and Welfare’s Guidance on Consultation and Visiting Doctors for Novel Coronavirus Infection (Japanese only). If you have any of the following symptoms, consult with your proscribed consultation center (see above) that have been set up in each prefecture.

  (a) Cold-like symptoms or a temperature of 37.5°C or above that continues for four or more days (same applies to people who have to keep taking fever medicine)
  (b) Severe listlessness (sense of fatigue) and shortness of breath

 

4. If you have had close contact with someone diagnosed with COVID-19 or have received a diagnosis of COVID-19 infection

Students, teachers, and administrative staff are advised as follows.

(1) If you have had close contact with someone diagnosed with COVID-19

(a) If you have had close contact with someone diagnosed with COVID-19, even if you have no symptoms, please remain at home for 14 days from the date of your last contact with that person. Please measure and record your temperature twice a day.
(b) Students, teachers, or administrative staff who have had close contact with someone diagnosed with COVID-19 must contact the university as stipulated in “5. Contacting the university” below. When you do so, as well as general information about the disease, please also report your movements for the past two weeks, including any overseas travel and who you have been in contact with during that time.
(c) You are considered to have been in close contact with an infected person if you have had contact with that person since the day that the infected person (confirmed case) became ill and you fall within the following:

  1. If you live with or have spent a long time in contact with an infected person (confirmed case), including inside a vehicle or plane, etc.
  2. If you examined, nursed, or cared for an infected person (confirmed case) without appropriate protection against infection
  3. If there is a high probability that you came into direct contact with contaminated substances such as the respiratory secretions or body fluids of an infected person (confirmed case)
  4. If you had contact with an infected person within touching distance or a distance at which face to face conversation was possible (generally two meters), without the necessary protective measures to avoid infection

(d) As the School Health and Safety Act provision on suspension of attendance applies to students for the duration of their self-isolation, lecturers are asked to ensure that students are not penalized for being absent from class for this reason.
(e) If you become symptomatic within two weeks, please avoid contact with others, wear a mask, and immediately consult with your proscribed consultation center (see above) as well as contacting the university as stipulated in “5. Contacting the university”. In both cases, the contact should be made by telephone.
 

(2) If you are diagnosed with COVID-19

(a) COVID-19 has been designated as a Class 1 Infectious Disease under the School Health and Safety Act. For that reason, if you are diagnosed with the disease, please do not attend school or work until you are cleared by your doctor to do so. As the School Health and Safety Act provision on suspension of attendance applies to students for the duration of their self-isolation, lecturers are asked to ensure that students are not penalized for being absent from class for this reason.
​​​​​​​(b) Students, teachers, and administrative staff who have received a diagnosis of infection with COVID-19 must contact the university as noted in “5. Contacting the university” below. When you do so, as well as general information about the disease, please also report your movements for the past two weeks, including any overseas travel and who you have been in contact with during that time.

5. Contacting the university

If you have received a diagnosis of infection with COVID-19, suspect that you have been infected, have had close contact with someone diagnosed with COVID-19, or have been required to self-isolate for 14 days in a location stipulated by the quarantine director (your home, etc.) because you have returned/come to Japan from certain regions, please contact the offices/personnel below. When you do so, as well as general information about the disease, please also report your movements for the past two weeks, including any overseas travel and who you have been in contact with during that time.

Undergraduate, graduate, and correspondence education students Administration office of the faculty to which you belong / Graduate Schools Administration Division / Correspondence Education Administration Division
School students Administrative office of your school
University faculty and junior/senior high school teachers Administrative office of the undergraduate faculty or school to which you belong
Administrative staff Head of the division to which you belong

 [The following can be copied from previous updates.]

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