Hosei University International Center

ESOP > Application Procedures

Application Procedures

update: August 2, 2011

2012-2013 Index

 

1.Eligibility

a)Exchange Students:

Students nominated by universities with which Hosei University has a mutual exchange agreement.

Korea
Yonsei University
Duksung Women's University
Seoul National University
Ewha Womans University [New]
China
Shanghai International Studies University
Taiwan
National Sun Yat-sen University
Australia
The University of Sydney
The University of Adelaide
USA
Truman State University
Baylor University
University of California, Davis
Boise State University
San Diego State University
UK
The University of Sheffield
The University of Reading
The University of Leeds
The University of Newcastle upon Tyne
The University of Bradford
Germany
Humboldt-Universitat zu Berlin
France
Universite Jean Moulin Lyon 3
Universite Catholique de L'ouest
Universite Paris Diderot (Paris 7)
Universite de Versailles
L'Universite de Strasbourg [New]
Italy
Universita Carlo Cattaneo
Universita Ca` Foscali Venezia
Austria
Universitat Wien
Switzerland
University of St. Gallen
Czech
Czech Technical University
Russia
Moscow State University
Saint Petersburg State University
Uzbekistan
Tashkent State University of Oriental Studies

b)Privately financed students:

* Includes students at universities with which Hosei University has an association agreement.
* Includes students who have attended a university abroad for at least 2 years of study before the Program period begins and who, upon completion of the studies at Hosei, will return to their home university.

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2.Academic Calendar (ESOP and Regular courses)

Spring 2012:

April 10
Spring semester classes begin
July 7, 14 and 21
Make-up lecture day
July 22
Spring semester classes end
July 23-August 5
Examination period for regular courses
(Excluding ESOP courses)
* Exams for ESOP are usually conducted in class.
August 6-September 15
Summer vacation period

Fall 2012:

September 16
Fall semester classes begin
December 25-January 7
Winter break period
January 8
Fall semester classes resume
January 15 and 17
Make-up lecture day
January 20
Fall semester classes end
January 21 - February 2
Examination period for regular courses
(Excluding ESOP courses)
* Exams for ESOP are usually conducted in class.
February 3-
Spring vacation period

*Hosei University regular program academic year begins in April and ends in March.

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3.Tuition expenses

a)Exchange Students:

Students nominated by universities with which Hosei has a mutual exchange agreement are, in accordance with the terms of such agreements, exempted from the requirement to pay tuition fees.

b)Privately financed students:

Students from other universities are required to pay tuition fees for the following Faculties as noted below:

  • Faculties of Law,
  • Letters,
  • Economics,
  • Social Sciences,
  • Business Administration,
  • Humanity and Environment,
  • Social Policy and Administration,
  • Lifelong Learning

Inquiries concerning the other faculties of Hosei should be addressed to
esop@ml.hosei.ac.jp

Undergraduate Tuition Fees
Item One Semester One Year
Tuition Fee ¥376,000 ¥752,000
Facilities Fee ¥114,000 ¥228,000
Laboratory Fee ¥10,500 - ¥21,000 ¥21,000 - ¥42,000
(Applied for Geography and Psychology Department,
and Faculty of Lifelong Learning)
Other fees ¥7,000 - ¥10,600
(Payable only in the first semester)
Total ¥497,000- ¥520,000 ¥987,000- ¥1,031,000

*The above rate is for the academic year 2011. The information for 2012 will be updated as soon as it is available.

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4.Scholarships (exchange students only)

Hosei University may recommend exchange students as candidates for "JASSO (Japan Student Services Organization) SCHOLARSHIP FOR SHORT-TERM STUDY IN JAPAN" Students accepted by the Organization receive scholarships of 80,000 yen per month.

Note:

  • [1] Recipients of the above scholarships are selected according to recommendations made by the University. Scholarship allocations differ with respect to period and area.
  • [2] Spring Semester recipients will be notified in the beginning of February and Fall Semester recipients at the beginning of May.

*Spring Semester recipients should also note that the interval between notification and expected arrival in Japan is quite short.

*The above information is correct as of August 2011.

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5.Application Documents

What to include in the application

(only the enclosed forms of the academic year are accepted)

a)Exchange Students:

Students who wish to apply should submit the following documents to the international office of their home institution.

1) Application form [TYPEABLE PDF FORM] Download
2) Certificate of Health Download
3) Copy of any English Language Proficiency Test score, for non-native English speaker  
4) Curriculum vitae (resume) [TYPEABLE PDF FORM] Download
5) Certificate of grades at the university currently enrolled in *1,*2  
6) Certificate of Enrollment of the Applicant for "JASSO INTERNATIONAL STUDENT SCHOLARSHIP FOR SHORT-TERM STUDY IN JAPAN" if apply [TYPEABLE PDF FORM] Download
Note:
*The Certificate of Enrollment (6) is to be filled out by the program coordinator or person in charge at your home institution.
*Fill in the [Expected date of completion/graduation] category with the date you expect to finish your studies at your home institution.

*Submit the documents for the application for international student status at the same time.

b) Privately financed students:

Should be submitted directly to International Center, Hosei University.

1) Application form [TYPEABLE PDF FORM] Download
2) Certificate of Health Download
3) Copy of any English Language Proficiency Test score, for non-native English speakers  
4) Curriculum vitae (resume) [TYPEABLE PDF FORM] Download
5) Certificate of grades at the university currently enrolled in*1,*2  
6) Recommendation Letters: Letters of recommendation from 2 professors of your home institution.  
Note:
*Fill in the [Expected date of completion/graduation] category with the date you expect to finish your studies at your home institution.

*Submit the documents for the application for international student status at the same time.

  • *1 Official translation into either Japanese or English is necessary if the certificate is in neither of these languages.
  • *2 Note these must include the name of the institution and person in authority as well as the signature of the latter

Check List for Applicant

Please use the following check list for exchange students / privately financed students.

For Exchange Students:
ESOP Application Documents Check List for Applicant		 Download
For Privately Financed Students:
ESOP Application Documents Check List for Applicant		 Download

When to send the application

The applicant's international office should then forward the documents to Hosei University, in time to arrive by December 31, 2011 for the spring semester or February 29, 2012 for the fall semester. Privately financed students will be notified individually of the result. (Papers and documents submitted will not be returned to the applicant.)

Year 2012-2013 Deadline for Application Notification of results
Spring Semester December 31, 2011 February 2012
Fall Semester February 29, 2012 May 2012

Where to send the application

Documents should be forwarded to the following address:

Exchange Students from Overseas Program,
International Center, Hosei University
2-17-1 Fujimi, Chiyoda-ku, Tokyo 102-8160 JAPAN
Tel: +81-3-3264-9402

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6.Accommodations

The availability of accommodations in Japan can sometimes pose problems. The Ichigaya campus of Hosei is in central Tokyo; rents in the vicinity range from 70,000yen to 100,000yen per month. Rents for accommodations rather more distant from central Tokyo are in the region of 50,000yen to 60,000yen per month.

In Japan it is also necessary when signing a lease to pay additional (non-refundable) fees so that the initial payment is likely to amount to two to five times the monthly rent. Because of these problems, Hosei University helps to make available accommodations at comparatively low cost. Please indicate in the appropriate space of the application form if such assistance is desired

An extract from the terms of the arrangement under which such accommodation is provided is as follows:

Because Hosei University does not have enough residential accommodations of its own to offer, students requiring assistance will be helped by an external private organization which offers accommodation at low cost

NOTE
*Subsidies are available for the university designated accommodations; however, should students decide on other accommodation, s/he is responsible for all related expenses.
*Should students decide to move out of university designated accommodations, s/he is required to notify the university at least 2 weeks beforehand, as to intent.

The monthly rent (which includes "administration fees") amounts to 61,000yen. For Exchange Students, Hosei University subsidizes (30,500yen) the monthly rent. Administration fees refer to the use of shared facilities (bath, shower-room, toilet, etc.), general administrative and other miscellaneous costs.

NOTE
*Charges for electricity and water are covered by Hosei University. However, should monthly fees become excessively high due to misuse, such as excessive usage of air conditioner etc., s/he will be held responsible for the surcharge(s).
*Costs may vary according to the yearly revised contract between Hosei University and the external private organization.

In addition to the amount mentioned above, you will be assessed for the following:

NOTE
A Bedding rental (e.g. 16,800yen for 6 months; 25,200yen for 12 months for Applicants only)
B Accident (mainly fire) insurance policy (Premium; 2,000yen-4,000yen per year )
C Utilities, telephone and internet fees (where applicable)
Note: *Costs may vary according to the accommodation.

Depending on the accommodation, breakfast and evening meals are provided. (Except on Sundays and national holidays)

The above information is correct as of August 2011 but may be subject to change.

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7.Immigration procedure

For non-Japanese nationals to stay in Japan, it is necessary to comply with procedures which govern their eligibility to do so, in relation to the nature of their activity in Japan and the length of their stay. Students of non-Japanese nationality wishing to study at a Japanese university must qualify as "college students" in compliance with the "Law concerning immigration control and recognition of refugee status." Persons who so qualify may not take up employment while in Japan unless that falls within the terms of the specific activity for which they are permitted to stay in Japan. The local office of the Ministry of Justice is responsible for determining such matters.

a) Application for college student status

The Hosei University International Center will make the necessary applications on students' behalf.
What to send for the application: the principal documents required are as follows:

Exchange Students and Privately financed students:

1) Application form for a "Certificate of Eligibility" [TYPEABLE PDF FORM] Download
2) 5 copies of an identity photograph
*should be "head shot" passport-style, 4.5cm x 3.5cm
*should be taken within the last 6 months
*copies using a xerox/copier machine or similar procedure are NOT acceptable
3) Copy of the applicant's passport
4) Means of financial support while in Japan [TYPEABLE PDF FORM] (Either in English or Japanese) Download
5) Certificate of financial means of support (Either in English or Japanese)*3
NOTE:
*3Copies of such statements are NOT acceptable; only original official documents issued by the bank/financial institution are valid. These must state the name of the bank and the name and status of the persons in authority whose signatures/personal seals it bears. Please note that any missing information on the current bank balance could result in the invalidation of the application by Immigration authorities. Should the student be a recipient of a scholarship from any organization(s) in his/her own country, the applicant should also submit the original certificate (with English or Japanese translation) attesting to the amount of the award.

NOTE: If you have not included ALL documents mentioned above, your application cannot be correctly processed. We are aware that some items listed above may constitute an invasion of privacy; however, for Japanese Immigration authorities these documents are requisite.

b) Application for visa

Students must apply for a student visa to enter Japan after they receive "Certificate of Eligibility" from Hosei. The nearest convenient Japanese Embassy or Consulate should be consulted regarding necessary procedures. Generally speaking, the following documents are required:
  • Visa application form: available from the Embassy or Consulate
  • Passport: preferably valid until the end of the proposed stay in Japan
  • Certificate of Eligibility: Hosei University will apply for a Certificate of Eligibility (using the completed application form (a)-1 above) on each student's behalf, and will send it when it is obtained; this will take about one month.

Note that requirements may vary according to the country concerned and students should contact the appropriate Japanese Embassy or Consulate for detailed information.

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8.Insurance

Exchange students must enroll in "National Health Insurance" (Kokumin Kenko Hoken) after arrival. "Insurance for Hosei University International Students" (Hosei Daigaku Gaikokujin Ryugakusei no tame no Gakusei Hoken) is strongly recommended, but optional.

National Health Insurance (Kokumin Kenko Hoken)
¥17,000-¥25,000 per year. Upon declaration of insufficient income, foreign students will receive a discount of 60% off the monthly fee.
Insurance for Hosei University International Students (Hosei Daigaku Gaikokujin Ryugakusei no tame no Gakusei Hoken)
¥1,500-¥2,000 per year.

The above information is correct as of August 2011.

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